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Buying Business Central

Buying Microsoft Dynamics 365 Business Central is not as simple as buying a product in your local shopping centre! In the modern world, Buyer 2.0 wants to research the information, so as a knowledge hub for Microsoft Dynamics, we have created this definitive guide. If, however, you are still confused, please feel free to ask us for help!

The Two Main Requirements

There are two parts to implementing business software packages:

1. Purchasing the software, ie buying licenses for you to use it.

2. Getting set up and running. 

We have split this page into two parts, the complex world of licensing (it's not as bad as you think!) and getting up and running.

Buying Business Central Licenses

Buying a license means two decisions - where do you want to put it and how do you want to pay for it.

Rent or Buy

Microsoft Dynamics 365 Business Central is licensed on a per named user basis. 

User Types

Depending on the functionality you require, you need to decide if you need Essentials Users or Premium Users. All of your full users must be of the same type (essentials or premium).

Essentials User - standard user functionality. 

Premium Users - Includes the Essentials user functionality with extra modules for Manufacturing and Service Management. 

In addition to full users, some users may need less functionality and thus can use the cheaper Team Member licenses. These can be purchased alongside both Essentials and Premium licenses.

Team Members - a limited capability user


Pay a monthly fee for as long as you want to use the software. Various levels of access to the software will be available based on individual user licenses. 

Buy the Software

Buy the software outright - often known as a perpetual license. Working with 

Where does it live?

When you buy Business Central, there are two models as to how you purchase the software. You can either buy it fully hosted SAAS which simplifies your infrastructure, or you can go for the "On-Premise" Option.

Software as a Service (SAAS)

Buy the software fully hosted, in the cloud fully hosted included solution. Located on Microsoft's market-leading Azure cloud hosting, you can purchase the solution without the need to worry about infrastructure. 


Host it on your own on-premise or cloud servers. If you would like to manage your infrastructure, the on-premise solution allows you to install and host your business software on your own servers. This also allows for a more in-depth development experience, allowing our expert developers to code in every area of Business Central. 

Contact the Experts

If you are not sure about where to host your system, feel free to get advice from our helpful team. We have worked with a wide range of businesses and can share the experience that we have gained to make sure that you make the best decision for your requirements. 

Contact Our Team

Get up and Running

The second part of purchasing Business Central is getting up and running.

Implementing Business Central

Microsoft Dynamics 365 Business Central is designed to be a flexible solution that allows you to run your business the way that you want to, rather than running your business around the software. As such, it is highly configurable and although the end users will find it easy to use, setup can be quite involved.

There are three options for implementing Business Central, however the do it yourself option is generally not recommended unless you have experts in-house.

Do it yourself
£Your Time
  • Need to know how to set up the system
  • Difficult to work out the structure and how to use it
Fast Financials
Depending on Package
  • Pre-Configured Setup
  • Optional Training
  • Get up and running quickly
  • Setup and traning in core business functionality only
  • No need for design or product management
Engineered to Order
Depending on Requirements
  • Functional Requirements Investigation
  • Design
  • Setup
  • Development
  • Training
  • Inventory
  • Data Migration
  • Project Management

I find their approach to our relationship very professional whilst being refreshingly realistic. We now consider them to be part of our team

Lee Crowhurst, Technical Director

Partner with the Experts

With over 250 years of combined experience in Microsoft business solutions, our team will help to get you up and running, as well as building a partnership that keeps you supported, all from our UK offices. 

From functionality and licensing to business strategy, we like your questions; contact our experienced team for open, honest and reliable advice so that we can find the answers.