Buying Business Central
Buying Microsoft Dynamics 365 Business Central is not as simple as buying a product in your local shopping centre! In the modern world, Buyer 2.0 wants to research the information, so as a knowledge hub for Microsoft Dynamics, we have created this definitive guide. If, however, you are still confused, please feel free to ask us for help!
The Two Main Requirements
There are two parts to implementing business software packages:
1. Purchasing the software, ie buying licenses for you to use it.
2. Getting set up and running.
We have split this page into two parts, the complex world of licensing (it's not as bad as you think!) and getting up and running.
Buying Business Central Licenses
Buying a license means three decisions - how do you want to pay for it, what functionality do you need and where do you want to put it! Here we have provided some information regarding those three areas, however if you do need further help, please do not hesitate to contact us.
Rent or Buy
Microsoft Dynamics 365 Business Central is licensed on a per named user basis.
Pay a monthly fee for as long as you want to use the software. Various levels of access to the software will be available based on individual user licenses.
Buy the Software
Buy the software outright - often known as a perpetual license. Licenses are still bought on a named user basis according to the user type, however you will buy the license up-front. There is an annual enhancement fee as a percentage of your license, which is mandatory in the first year.
Full users either need to be Essentials users or Premium users (you cannot mix and match). The difference is purely based on the functionality that the business requires. For the members of the company who only require limited functionality, it may be more cost effective to buy Team Member licenses, which can be purchased along side either Essentials or Premium users.
Financial Management, Artificial Intelligence, Customer Relationship Management, e-Services, HR, Project Management, Supply Chain, Warehouse and Inventory
Includes the Essentials user functionality with extra modules for Manufacturing and Service Management.
Team members have access to read the whole system (permissions allowing), but have limited write functionality. Ideal for users who only have limited use of the system.
Where does it live?
When you buy Business Central, there are two models as to how you purchase the software. You can either buy it fully hosted SAAS which simplifies your infrastructure, or you can go for the "On-Premise" Option.
Software as a Service (SAAS)
Buy the software fully hosted, in the cloud fully hosted included solution. Located on Microsoft's market-leading Azure cloud hosting, you can purchase the solution without the need to worry about infrastructure.
Host it on your own on-premise or cloud servers. If you would like to manage your infrastructure, the on-premise solution allows you to install and host your business software on your own servers. This also allows for a more in-depth development experience, allowing our expert developers to code in every area of Business Central.
Get up and Running
The second part of purchasing Business Central is getting up and running.
Implementing Business Central
Microsoft Dynamics 365 Business Central is designed to be a flexible solution that allows you to run your business the way that you want to, rather than running your business around the software. As such, it is highly configurable and although the end users will find it easy to use, setup can be quite involved.
There are three options for implementing Business Central, however the do it yourself option is generally not recommended unless you have experts in-house.
- Need to know how to set up the system
- Difficult to work out the structure and how to use it
- Pre-Configured Setup
- Optional Training
- Get up and running quickly
- Setup and training in core business functionality only
- No need for design or product management
- Functional Requirements Investigation
- Data Migration
- Project Management